1. Purpose of policy

1.1 This policy is intended to guide and direct University financial management practices.

2. Policy scope and application

2.1 This policy applies to all employees and persons acting for, or on behalf, of the University.

3. Definitions

Please refer to the University’s Glossary of Terms for policies and procedures.

4. Policy statement

4.1 The University will develop and document financial management practices and controls necessary to give effect to matters contained in the Financial and Performance Management Standard 2009, empowered under the Financial Accountability Act 2009 (Qld).

5. Principles

5.1 The practices and controls, including specification of requirements related to Financial and Performance Management Standard 2009 will be documented in a Financial Management Practice Manual. These will be described as Finance Practice Statements and Guidelines.

5.2 Finance Practice Statements and Guidelines contained in the Financial Management Practice Manual must be consistent with the Financial Accountability Act 2009 (Qld) and the Financial and Performance Management Standard 2009 and be approved by the Chief Operating Officer.

5.3 All approved amendments to the Financial Management Practice Manual are to be reported to the Vice-Chancellor and President.

5.4 The contents of the Financial Management Practice Manual must be kept current.

5.5 Records must be retained of superseded versions of the Financial Management Practice Manual for a minimum of 12 months following completion of an external audit.

5.6 All employees, and persons acting for, or on behalf of the University, engaged in duties in connection with the financial management of the University, or part thereof, must comply with the Financial Management Practice Manual.

5.7 All employees, and persons acting for, or on behalf of the University, engaged in duties in connection with the financial management of the University, or part thereof, must be advised of the existence and availability of the Financial Management Practice Manual.

6. Authorities and Responsibilities

6.1 As the Approval Authority, the Vice-Chancellor and President approves this policy in accordance with the University of the Sunshine Coast Act 1998 (Qld).

6.2 As the Responsible Executive Member, the Vice-Chancellor and President can approve procedures and guidelines to operationalise this policy. All procedures and guidelines must be compatible with the provisions of this policy.

6.3 As the Designated Officer the Chief Financial Officer can approve associated documents to support the application of this policy. All associated documents must be compatible with the provisions of the policy.

6.4 This policy operates from the last amended date, and all previous iterations of policy on University delegations are replaced and no longer operating from this date.

6.5 All records relating to University delegations must be stored and managed in accordance with the Records Management - Procedures.

6.6 This policy must be maintained in accordance with the University Policy Documents – Procedures and reviewed on annual policy review cycle.

6.7 Any exception to this policy to enable a more appropriate result must be approved in accordance with the University Policy Documents – Procedures prior to deviation from the policy.

6.8 Refer to the supporting Delegations Schedule (login required) in relation to the approved delegations.

6.9 Refer to the Authorisations Schedule (login required) in relation to the approved authorisations.

6.10 The Chief Financial Officer is responsible for the production and currency maintenance of the Financial Management Practice Manual.

7. Appendices and supporting documents

UniSC Financial Delegations (login required)

UniSC Contract Execution Sub-Delegations (login required)

UniSC Delegations (login required)

UniSC Authorisations (login required)

UniSC Committees (login required)

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